Is uploading sales orders into your ERP taking too much time?

Automate the uploading of sales orders

Save up to 70% of the time needed to upload new orders, and reduce errors in data entry

Uploading sales orders into company IT systems is an essential activity of the Sales Office. However, due to the significant amount of time and repetitive activities required, it may generate inefficiencies and delay production planning.

Orders are often received in a variety of formats, through different communications channels. This entails an extension of the processing time needed and an increase in the probability of making errors in the data entry phase, with direct impacts on the downstream processes.

Uploading sales orders into company IT systems is an essential activity of the Sales Office. However, due to the significant amount of time and repetitive activities required, it may generate inefficiencies and delay production planning.

Orders are often received in a variety of formats, through different communications channels. This entails an extension of the processing time needed and an increase in the probability of making errors in the data entry phase, with direct impacts on the downstream processes.

From manually uploading sales orders…

01
Monitoring

Continuous monitoring of e-mail addresses or other channels for the receipt of orders.

02
Downloading

Manual downloading of orders, often received in a variety of formats, some of which are not human readable.

03
Manual uploading

Copying and pasting or typing the order data into the ERP.

04
Checking

Checking that all the information entered is correct.

… to the automatic uploading of sales orders

01

Automatic monitoring, importing, extracting and uploading of data into the ERP

The solution automatically acquires the PDF of the order from an e-mail address or the EDI order from the dedicated provider. It recognises the client and file type and extracts the data from the document. Subsequently, the solution autonomously uploads the extracted information into the IT system, possibly converting client item codes into internal codes. If necessary, it also automatically creates the order confirmation in EDI format.

Through automatic uploading of Sales Orders, you obtain:
0
of time for uploading the order
0
in data entry errors

The digital flow … in detail

With the COLLHUBORATE suite, the uploading of sales orders can be completely automated in a few simple steps. Find out what they are!

A specific connector is “listening” in a specific e-mail address or folder to acquire new orders in PDF, or by interfacing with the EDI provider.

This triggers a process of importing the sales order and recognition of the content and the associated client, to automatically apply the correct mapping to extract the data.

The solution automatically recognises and extracts all the useful information from the order.

The system automatically uploads the data extracted from the sales order into the ERP, possibly converting client item codes into internal codes, also automatically.

If necessary, the system generates the order confirmation in EDI format, taking the necessary data from the ERP.

Discover the advantages of automatic uploading of sales orders

  • You no longer have to:

    • print out the orders;
    • manually enter all the useful data into the ERP;
    • repeatedly check the accuracy of the information entered.

    As a result, people are freed from operations with low added value, increasing the quality of customer-oriented activities.

  • Eliminate at least 50% of errors due to typing mistakes or inaccuracies that are missed during the check.

  • With automatic uploading of data, processing times decrease drastically, with orders ready to be fulfilled.

  • No disruption: you will keep working as you always have, using the company applications you already use.

    The COLLHUBORATE Solutions can interface with any IT system, due to the numerous integration methods provided.

One Suite, four platforms, unlimited solutions

Discover the platforms we used to build the solution dedicated to the automatic uploading of sales orders into the administrative software

One Suite, four platforms, unlimited solutions

Discover the platforms we used to build the solution dedicated to the automatic uploading of sales orders into the administrative software

Want to automate the uploading of sales orders in your administrative software?
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