Do you waste too much time updating suppliers’ price lists?

Automate uploading of suppliers’ price lists

Save up to 80% of your time due to a solution that automatically updates price lists as soon as you receive them

Due to the continuous fluctuations in the costs of raw materials, updating suppliers’ price lists has become a task with a large impact on the Procurement Office, increasing the workload and stress of personnel.

The Procurement Office often receives price lists in a variety of formats. For each update, personnel must check which prices have changed and manually modify them in the system, taking a great deal of time, with a high probability of errors.

Due to the continuous fluctuations in the costs of raw materials, updating suppliers’ price lists has become a task with a large impact on the Procurement Office, increasing the workload and stress of personnel.

The Procurement Office often receives price lists in a variety of formats. For each update, personnel must check which prices have changed and manually modify them in the system, taking a great deal of time, with a high probability of errors.


From the manual updating of suppliers’ price lists…

01
Monitoring

Continuous monitoring of the channels used to receive price lists.

02
Downloading

Manual download of price lists, which are often in different formats, some non-human readable.

03
Checking

Manual checking of each item to confirm whether it is already present and if the prices match.

04
Updating

Copying and pasting or typing the changed prices into the ERP and checking the data.

… to the automatic uploading of suppliers’ price lists

01

Automatic monitoring, downloading, checking and updating

The solution autonomously receives the price list and recognises the supplier. Imports and extracts the data. Interfaces with the ERP to check the prices and, if they have changed, updates the data.

02

User notification

If the system does not find an item code in the ERP, it sends a notification indicating the missing item.

03

Matching item codes

Where the item code in the price list does not match the data in the ERP, you can insert a manual match, which is saved for subsequent operations.

With the automatic upload of suppliers’ price lists, you have:
0
of errors in the data entry phase
0
of time needed for uploading

The digital flow … in detail

With the COLLHUBORATE suite, the uploading of suppliers’ price lists can be completely automated in a few simple steps. Find out what they are!

A specific connector is “listening” in a specific e-mail address or folder to acquire new price lists received (PDF, CSV, XLS or any other format).

The solution imports the price list, recognises the content and identifies the associated supplier, to automatically apply the correct mapping to extract the data.

The solution automatically recognises and extracts the codes and prices from the price list.

The solution conducts an automatic check on the item codes and prices, to see if they are already present in the ERP and whether the price has changed.

The solution can automatically import the new prices, by generating a specific XML file to import into the ERP, directly entering the data in the databases of the ERP or controlling the screens as if the user were interacting.

If an item code not in the system is identified, the solution sends the user an alert with specific indications of the missing code, so that the user can conduct a check.

If an item is not found because it has a different code in the price list than in the internal list, you can create a manual match that is saved for subsequent operations.


Discover the advantages of automatically uploading price lists

  • You no longer have to:

    • print out the price lists;
    • check whether the price of each item matches the one input in your ERP;
    • enter prices that have changed into your ERP.
  • You can dedicate much more time to more strategic activities, such as searching for new suppliers or negotiating better terms and conditions. You will be involved in the process of updating price lists only in exceptional cases, for example, if an item in the price list was not found in the system.

  • No disruption: you will keep working as you always have, using the company applications you already use.

    The COLLHUBORATE Solutions can interface with any IT system, due to the numerous integration methods provided.

  • Eliminate errors due to typing mistakes or changes that are missed during the check.

  • Extremely short time-frames for uploading the updated price lists: the prices are instantly updated on receipt of the price list.

One Suite, four platforms, unlimited solutions

Discover the platform we used to create the Solution dedicated to automatic updates of suppliers’ price lists

One Suite, four platforms, unlimited solutions

Discover the platform we used to create the Solution dedicated to automatic updates of suppliers’ price lists

Want to automatically extract and upload data from your suppliers’ price lists?
Fill out the form to ask for more information.
Type the words you want to search...