Is manually uploading transport documents in your ERP using too many resources of your Logistics Department?

Automate uploading of supplier transport documents

Speed up the recording of incoming loads and guarantee information updated in real time

caricamento automatico DDT fornitore

For manufacturing companies, and specifically those operating with just in time methodology, manually uploading transport documents into IT systems extends the time needed for management and does not allow the Logistics Office from promptly providing the information necessary to plan production and verify that invoices are correct in relation to the supplies.

Entering data and other operations of scanning and archiving transport documents, if carried out manually, increase the probability of making errors in data entry or losing the hard copy of the document. This blocks all downstream processes and requires the use of extensive amounts of time and precious resources.

For manufacturing companies, and specifically those operating with just in time methodology, manually uploading transport documents into IT systems extends the time needed for management and does not allow the Logistics Office from promptly providing the information necessary to plan production and verify that invoices are correct in relation to the supplies.

Entering data and other operations of scanning and archiving transport documents, if carried out manually, increase the probability of making errors in data entry or losing the hard copy of the document. This blocks all downstream processes and requires the use of extensive amounts of time and precious resources.

From manual uploading of supplier transport documents…

01
Receipt of transport documents

Hard copy transport documents arrive along with the goods and require time for technical processing to upload the data into the administrative software

02
Manual entry of data

The operator manually enters the warehouse incoming loads into the ERP, by digitising the information contained in the hard copy.

03
Manual scanning and archiving

Then, the hard copy transport documents are scanned or manually archived in compliance with regulations.

… to the digital management of supplier transport documents

01

Automated recognition of the supplier, extraction and uploading of the data into the ERP

The supplier sends the transport documents in advance via e-mail or through the portal, as soon as they print them. The solution acquires them, recognises the supplier, automatically extracts the data and uploads the information from the delivery notes to the ERP, without any actions by the user.

02

Immediate automatic archiving for storage pursuant to law

The Globe DMS platform acquires the transport documents in PDF for digital archiving, also pursuant to law. Once the goods arrive, the hard copy of the transport documents is scanned and automatically associated with the PDF sent in advance.

With the digital management of supplier transport documents, you get:
0
of processing time of the transport documents
0
in data entry errors

The digital flow … in detail

With the COLLHUBORATE suite, the uploading of supplier transport documents to the ERP can be completely automated in a few simple steps. Find out what they are!

The supplier sends the delivery note by e-mail or dedicated portal as soon as it is printed, before the goods arrive.

A special connector remains “listening” in a specific e-mail box or folder to automatically acquire incoming Transport Documents from suppliers (PDF, EDI or any other format).

This triggers a process of importing the document, recognising the content and the associated supplier, to automatically apply the correct mapping to extract the data.

In addition to the quantities needed to update the warehouse incoming loads, the solution can also extract any additional information, for example, the product numbers of any components for tracking.

The solution uploads to the ERP the data on the incoming goods in a fully automated manner.

Even if the operation is transparent for users, a specific monitor lets them always have full, constant control over the progress of the process.

The Globe document management platform acquires the transport documents in PDF for digital archiving, also pursuant to law. Moreover, when goods arrive the hard copy of the transport documents can be scanned in and automatically associated with the PDF received via e-mail.

Discover the advantages of the digital management of supplier transport documents

  • You no longer have to:

    • manually enter the data of the transport documents in your ERP
    • manually archive the scanned transport documents for storage pursuant to law
  • Eliminate errors due to typing mistakes or errors in reading the data during the acceptance of the goods.

  • No disruption: you will keep working as you always have, using the company applications you already use.

    The COLLHUBORATE Solutions can interface with any IT system, due to the numerous integration methods provided.

  • Due to the centralised receipt in advance of the transport documents, you can optimise your production planning. With warehouse data updated in real time, eliminate inefficiencies linked to the manual uploading of data and increase the timeliness of processes.

One Suite, four platforms, unlimited solutions

Discover the platforms we used to build the solution dedicated to the digital management of supplier transport documents

One Suite, four platforms, unlimited solutions

Discover the platforms we used to build the solution dedicated to the digital management of supplier transport documents

Want to automate the uploading of supplier transport documents in your IT systems?
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