AFV Acciaierie Beltrame S.p.A.: automation of uploading orders and creating EDI delivery notes

Operating sector: iron and steel industry
in turnover

The AFV Beltrame Group specialises in the production of steel merchant bars and special profiles. Selling over 2 million tonnes of product per year, this company handles large volumes of documents every day, such as orders, invoices and delivery notes.

Specifically, clients often ask to exchange these documents via EDI (Electronic Data Interchange) technology. AFV Acciaierie Beltrame S.p.A. thus wanted to find a way to streamline the processes of creating, managing and uploading these types of documents into the IT system.

Arket assisted the company in searching for the best solution to this need: following an initial analysis of the flow currently implemented, we identified the steps that could be improved and defined new management methods, identifying the Station document process automation software as the most suitable solution to execute the project. Specifically, Station was used to meet various needs, integrating with the Pipeline ERP (custom ERP developed internally):

  • automating the uploading into the company’s IT system of the data contained in EDI orders
  • automating the creation of the EDI order confirmations to be sent to the client
  • managing changes to orders (EDI ORDCHG message)
  • converting delivery notes generated by the ERP into a compatible EDI format for transmission to the client.

Station can acquire orders received from clients from the provider EDI and extract the data contained in the file, leveraging preloaded internal dictionaries.

Thus, the software automatically uploads the data extracted on the border tables of the ERP. This eliminates the need to transform the EDI order into a human readable format, while freeing up personnel from the tasks (that are repetitive and have a high risk of error) of manually entering data into the ERP.

Once the order is uploaded, the EDI order confirmation is automatically created by Station and sent to the client.

Station is also used to manage changes to orders (that is, EDI ORDCHG message). At the time the order is delivered to the client, the related delivery notes must also be created in EDIFACT DESADV, XML or CSV format. Once the user has created the delivery note in the ERP, Station can automatically create the file according to the EDI standard requested, using the data in the ERP.

caricamento ordini e creazione bolle edi beltrame

The decision to develop with Arket a project to automate the order cycle processes and to leverage a powerful tool like Station enabled AFV Acciaierie Beltrame to:

  • make the management of income and outgoing EDI files much more streamlined and efficient
  • eliminate superfluous processes such as converting EDI orders into a readable format
  • automate repetitive manual operations which bring with them high probability of errors and low added value for the company, such as manually uploading orders and creating order confirmations

“Acciaierie Beltrame’s partnership with Arket has gone on for more than ten years now, and, in addition to Station, also includes other solutions in their range. We consider the high level of integration between the various tools and the standardisation of the environments to be a significant advantage. Another strength that is very important to us is the versatility of the Arket solutions and their ability to adapt to our needs, also developed through an increasingly productive collaboration.”

Martino Corsi – Group IT Operations & Governance Manager of AFV Acciaierie Beltrame S.p.A.

One Suite, four platforms, unlimited solutions

Discover the platform we used to automate the uploading of orders and the creation of EDI delivery notes in AFV Acciaierie Beltrame S.p.A.

One Suite, four platforms, unlimited solutions

Discover the platform we used to automate the uploading of orders and the creation of EDI delivery notes in AFV Acciaierie Beltrame S.p.A.

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