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Interfrigo Transport Srl needs to create customs bills for all its transports to EU and non-EU countries. The generation of these documents is carried out using a specific software for customs management, not integrated with the company ERP.
The staff had to manually check each individual invoice for the final customer and group on a spreadsheet the goods to be shipped by type (indicating amounts, weights calculated at the time, number of packages, producer and recipient). All the data obtained were then manually entered into the customs management software, together with the data concerning the plate of the vehicle entrusted to the shipment and the various certificates necessary for the transport (some of these certificates must be attached if the transport includes particular types of goods).
After entering all these data the dedicated management generates the customs bill for the shipment. This was a long and costly process, requiring at least two people to be involved in the operation.
Interfrigo Transport Srl has chosen to make the workflow related to customs bills more efficient with our software Station, which allows you to automate a whole series of operations related to documents. With Station, the grouping of goods has been automated, as well as the control over the mandatory nature of certificates and their insertion.
In particular, with regard to the automatic grouping of goods, Station performs a mapping of invoices in PDF format and uses a dictionary that translates the various descriptions of goods present on invoice into the official nomenclature. The dictionary is self-powered, so if descriptions of goods are found that are not included in the dictionary, they are automatically inserted into it and the user is asked the related decoding.
Through Station Client the user has then the possibility to view and control the document and the groupings made automatically by Station. When it is necessary to create the customs bill, the user will have to enter through the Station Client only some data not recoverable in an automated way (the license plate of the vehicle and some codes related to the route that the vehicle will travel).
An XML file will then be generated and used by the customs bill generation software to produce the official document. Users will find the pre-filled customs bills and simply need to validate the insertion.
Station is therefore able to facilitate the user, automating what was previously a long manual work of cataloguing and grouping of items to be sent, as well as entering data in the customs management software.
Discover the platform we used to automate the management of customs bills in Interfrigo Transport Srl
Discover the platform we used to automate the management of customs bills in Interfrigo Transport Srl